Dear Cedarfield Plantation Community,
We will hold our monthly Board of Directors meeting at Cedarfield Management facility. All community members are encouraged to join starting at 6:30 pm EST via Google Meet with the details below:
To join the video meeting, click this link: https://meet.google.com/ibn-cicd-upx
Otherwise, to join by phone, dial +1 818-960-3311 and enter this PIN: 574 743 004#
To view more phone numbers, click this link: https://tel.meet/ibn-cicd-upx?hs=5
Agenda for this meeting will be as follows:
General
Discussion on CMG contractual terms for C1 inspections and billing
1099s for Swim Team coaches
Discussion on sponsoring sports team such as Sharks
Legal input on CapCon $22 issue?
Does monthly Admin Breakdown link to full report?
What invoices go to Board for approval? Did that $1375 error really come back to C1?
Invite HPD officer to attend in-person April meeting?
Discussion on rental cap amendment for C1
Financials
Feb Financials
Budget Overview YTD
Social
Easter Egg Hunt April 1st- C1 & C2 combined event- there is ONE drop off location this year for the pre-filled eggs- we ask for 1 dozen pre-filled eggs per kiddo participating to be donated (no-chocolate please, it melts!) and please label with an age group (0-3yrs, 4-7yrs, 8-12 yrs and 13 yrs & older)
Deadline is MARCH 30TH: 12523 MOORES MILL ROAD HUNTERSVILLE
Spring Community Yard Sale- (C1 & C2) April 22 - 8am until 12 noon
Architecture
Reinforcement of new process via our webpage
Two installed fences identified as non-compliant and not ARC approved will be advanced through the violations process
Board to finalize violations process, communication and determine what can be enforced by HOA governing documents. Discussion on inspection checklist vs. HOA Life generics
Violation committee seeking volunteers
Violations
Nothing new at this time
Landscaping
Tree installation project update along Stratton Farm
Issues with irrigation and possible leak under homeowner driveway will be addressed with Krista [Superior Landscape] -HOA VP will follow up
Trees down along McCoy - HOA Secretary to follow up
Need to verify all water meters’ location, map them, ensure accuracy
Update on leaning/browning trees Stratton MAL
Irrigation Repairs- previously discussed- up for discussion MAL
Pool
Pool committee and board will review the current rules and regulations and update as needed
Loss of pool privileges for major abuse of pool regulations
Loss of pool privileges for failure to pay 2023 dues in full by June 1st
Pool fobs will not be sent for accounts overdue from 2022 and earlier
Pool signage will be updated to reflect new rules and regulations
Should have specific wording to address large trucks
Technology
Confirmation of Volunteer Committee member onboardings
Sharing of Responsibilities
Pending meeting with past board members to transfer knowledge/rights for pool security system
Can we review fob scanning data to determine unique pool users in 2022?
Announcement of Violations Committee availability