Dear Cedarfield Plantation Community,
The Annual Meeting of Cedarfield Plantation Homeowners Associations, Inc. has been set for Wednesday, January 18th at 5:30 pm to 7:30pm at the Charlotte Mecklenburg Library (North County Regional) – 16500 Holly Crest Lane Huntersville, North Carolina 28078 in the Community Room AB. Registration will begin at 5:00 pm.
Below you will find a Board Nomination Application, and a Proxy Form which will allow someone to vote for you in the event you are unable to attend these proceedings. If you are unable to attend, please fill out the enclosed proxy and have a neighbor bring it to the meeting. If you are applying for the Board of Directors please send your application to Cedar Management Group at the information listed above or via our online form found here: https://forms.gle/JvAZCS8yopj5sRVX8 , no less than three (3) business days before the scheduled meeting date.
A quorum of ten percent (10% which equals 46 home representitives) is required to conduct business at the annual meeting. It is extremely important that you return the enclosed proxy to us if you cannot attend the meeting. You may assign the proxy to another homeowner who will be in attendance or assign it to the board of directors to vote on your behalf. Please note that anyone joining via Google Meeting is not counted as part of the quorum requirement. You must be in person or provide a proxy to someone that is attending.
Note that we will also be hosting an online Google Meeting, however, in-person attendance is preferred. Details for online meeting below:
To join the video meeting, click this link: https://meet.google.com/jsk-aioz-gau
Otherwise, to join by phone, dial +1 650-735-3322 and enter this PIN: 702 669 336#
To view more phone numbers, click this link: https://tel.meet/jsk-aioz-gau?hs=5
We look forward to seeing you there!
Agenda for this meeting will be as follows:
General (President & VP)
Welcome & Introduction of Existing Board Members
Election of 2 Board Members (note this will be last action item for the meeting as we will allow any late joiners to arrive)
Financials (Treasurer)
2023 Dues Increase
2022 Year End Operating, Accounts Receivable, Reserves Updates
2023 Budget Review
Social (Member at Large)
2023 Events and Areas of Interest
Architecture
No agenda at this time
Note change in architecture requests will be covered in Technology section.
Violations (Treasurer)
2022 Review
2023 Forward Look
Landscaping (VP)
McCoy Road Tree Responsibilities
Project updates on tree replacement on Stratton Farm Rd.
Pool (President & VP)
Updated Contract Review
New Pool Fobs
Pool Rules Reminder
Technology (Treasurer)
New Website Launch
Updated plan for Email, Communication and Document Management for all of HOA now and going forward
Will be communicating process changes for
Board Meeting Minutes
Events
Board Meeting Agenda
Arch Requests
Pool Fob Requests