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2009 Annual Assessments

As members of the Association, all residents of Cedarfield Plantation are required to pay annual assessments of $375.  These dues are payable in five monthly installments, January-May or one lump sum.in January.  

 
The Board of Directors is responsible for budgeting all maintenance of common property within the Association including, but not limited to: maintenance and landscaping of common areas, swimming pool, sidewalks, plantings at village entrances, underground irrigation, etc.  Funds are also used for social functions, neighborhood newsletter, and as necessary, legal fees incurred in the protection of the neighborhood.

The annual budget structure provides money for an unallocated reserve fund, which is designated by the Board of Directors, as an emergency fund of sorts.  In the event of any natural disaster or through the course of regular wear, all Association properties including the swimming pool, sidewalks, common areas, etc. are the responsibility of the Association to repair.  Therefore, the Board of Directors is strongly committed to building sufficient cash reserves for the replacement or improvement of amenities now in place, or to build amenities in the future.  Proper care and maintenance of all common areas is a key factor in the protection and enhancement of our property values. 
 
Delinquency Fees

A delinquency fees for late payment of annual dues was begun in an effort to collect dues in a more timely fashion.  Because of the high rate of success, this process will continue.  A $15 penalty will be added to the assessment, by the Property Manager, for each payment received after the 15th of the month in which payment is due.  An additional $15 fee will be added for each subsequent month in which payment is not received by the 15th of the month.  These delinquent accounts will continue to accrue on a monthly basis, until payment is made in full.  Delinquent charges are necessary for the encouragement of timely payment of assessment installments. 
 
If necessary, legal action will be taken by the Board of Directors against any property owner to collect delinquent assessments.  Additionally, the member in question will be responsible for any legal fees incurred by the Association in the collection process.  In all pending legal matters, the Board of Directors, through it’s management company, will notify the member in advance, in an attempt to avoid legal action.  Members whose assessments are delinquent will also be barred from the use of the amenities mandated in the covenants.

Additionally, legal action may also be taken in the event of refusal to comply with the covenants and restrictions.  It is the responsibility of each member to obtain his or her own copy of all documents governing the neighborhood.  If any member does not have copies of all documents, they should contact their closing attorney.  If that fails, contact the Property Manager.

Committee involvement is essential for the success of the Homeowners Association.  Committees are, in fact, the crucial infrastructure of Cedarfield.  Committees plan activities, perform architectural control, prepare written materials, such as the newsletter and directory, oversee recreational facilities and activities, as well as, providing guidance to the Board of Directors.  Current committees include:

• Architectural Control
• Pool
• Social
• Newsletter

The Board urges all residents to become involved and help keep Cedarfield an appealing place to live.

The Board of Directors is a panel of five Cedarfield Plantation residents, popularly elected at the annual meeting of the Homeowners Association.  There are three terms identified in the Articles of Incorporation: One one-year term; two two-year terms and two three-year terms.  Board members serving other than three year terms are eligible to run for reelection upon expiration of their term.  No Board member may serve more than two successive terms of any duration, but may run for election after a one year ‘retirement’.  Members of the Board may not act of their own accord.  All procedures and responsibilities of the Association are defined and mandated by the documents which establish the ‘constitution’ of the neighborhood.  It is the obligation of the Board of Directors to carry out these responsibilities in a responsible, fair and equitable manner.  All procedures of the Board of Directors, in the following paragraph, are required by the governing covenants, which can neither be overlooked nor changed by the Board of Directors.

The Board of Directors meets once a month and otherwise, as needed, to conduct the business of the Association.  It instructs the management company, authorizes expenditures, administers the budget, enforces convenants/restrictions and, when necessary, takes legal action as prescribed by the Association Charter to either enforce covenants/restrictions or to collect annual assessments.  The Board also performs public services such as notifying residents of hazards which may exist on their property.  The Board is continually watchful for ways to maintain or improve the community for the benefit of all members.
 

Loosely defined, a homeowners assonciation is an organization of neighbors who work together toward a common goal.  That goal being, providing the highest quality of life for all members, protection of property values and social/recreational activities through its amenities.  Through various committes, all members are invited to participate in a variety of functions which benefit the neighborhood in general and foster fellowship and goodwill among neighbors.

More specifically, in the case of Cedarfield, as with most planned communities, a homeowners association is an official, legal neighborhood governing body that is established in adbance of the development of the neighborhood.  Deed restrictions placed upon the property, in advance of its first and subseqent sale, subject all homeowners to mandatory membership in the homeowners association, whether informed or not at time of closing.  Cedarfield Plantation Homeowners Association is a non-profit corporation.

The Association is governed by several documents: Articles of Incorporation, which defines the membership and the purpose of the Association; By-Laws, which outline the rules and powers of the Association and finally, the Declaration of Covenants, Restrictions and Conditions, agreed to by all property owners, as a condition of purchase of their home.  The Board of Directors of the Homeowners Association is responsible for the enforcement of the described deed restrictions within the guidelines provided in these documents.

All amenities and common property are owned by the members of the Homeowners Association, and therefore, share equally in the financial responsibility for maintaining them.